Information for Presenters

1. Most oral presentations will be scheduled for 20 minutes, which should include 5 minutes for questions. To give fair time to all speakers within the tight constraints of each session, you should expect the program and session chairpersons to be highly diligent in enforcing the 20 minute limit. Enforcement may include power being cut off to the microphone and projectors. We strongly recommend rehearsing your presentation; check for errors, font sizes and readability.
 
2. PowerPoint presentations should be copied to USB memory and provided to the organizers on the day before your scheduled session; for example, during lunch break or immediately after the last session of the day. See Dr. Chuck Smith or Dr. Geoff Carpenter. 
 
3. The title of the file should be in the format: time of talk in New Mexico time followed by the day and last name (e.g., 1400 h Saturday Darwin). 
 
4. You can learn the time of your talk by examining the detailed schedule posted on the BPV4 website. 
 
5. When giving your talk to the organizers, be prepared to quickly view your file on the computer used for projection to ensure that fonts, images, video, and format are consistent with the available software versions.

 

 

Poster Presentations

 

1. Posters go up on July 13 (Wednesday) and will be removed July 17 (Sunday).
 
2. The formal poster session will be held on July 16 (Saturday) inside the Chiricahua Desert Museum. The author(s) must be present at the poster during the formal poster session. Complimentary wine, beer, cheeses and other dishes will be provided (courtesy of the Chiricahua Desert Museum). See the schedule for more information.  
 
3. Posters will be displayed on boards that are 8 ft L x 4 ft H. Your poster cannot be larger than 4 ft x 4 ft so we can put four (4) posters on a single board (two in front and two in back) and assure sufficient space for all authors. We will provide push-pins and tape. The lettering and graphics on posters should be sufficiently large to easily read and interpret from a distance of at least five feet. 
 
4. We encourage that you make “miniature versions” of your poster to hand out to folks (8.5 x 11 inch paper; black-and-white versions are less costly to mass produce). Also, we encourage authors to make reprints available if the research has been published recently.
 
5. We suggest using the following sections as you prepare your poster: title + author(s) + institution(s), introduction, materials & methods, results, conclusions, literature cited, acknowledgments (to save space, avoid the use of abstract and discussion). Also, consider liberal use of bullets to better communicate the main points.